Executive Assistant to the President

Interested candidates should submit a cover letter and resume to Erin Baker at ebaker@msjnet.edu.

Executive Assistant to the President

Mount Saint Joseph is a Catholic, college preparatory school for young men sponsored by the Xaverian Brothers. Faithful to the tradition of Xaverian education, Mount Saint Joseph strives to be a community of growth and learning characterized by enduring personal relationships, an emphasis on spiritual formation, a challenging academic program, and a commitment to justice and peace.

Job highlights

Qualifications

Excellent interpersonal and organizational skills; excellent written and oral communication skills; discretion and confidentiality.
Proficient in database management systems including Blackbaud Raiser’s Edge NXT, (experience with Rediker a plus), Microsoft 365, digital presentations, publishing programs, and social media platforms.
Bachelor’s Degree preferred or commensurate work experience.
Experience working in an educational setting preferred.

Responsibilities

Actively supports the mission and charism of the school; demonstrates an understanding of and enthusiasm for boys’ secondary education, and for Catholic and Xaverian education.
Maintains the President’s files, calendar, appointments, telephone, and written communications.
Provides administrative support to the President, including project management, research, and the development of reports, digital presentations, and collateral materials.
Manages the President’s budget, credit card expense report, travel, and general expense reports.
Coordinates meetings with the President and members of the senior leadership team.
Serves as the point of contact and liaison for the President with the Archdiocese of Baltimore; the Xaverian Brothers Sponsored Schools office; and various national, state and local organizations.
Coordinates collaboration between the office of the President and those of the Principal, CFO, CAO, the Directors of Communications, Enrollment Management, Facilities, IT, and Security.
Provides administrative support to the Chair and Vice Chair of the Board of Directors; assists the President and the Board Committee Chairs in preparing documents for Board meetings.
Ensures all Board meetings and committee meetings are scheduled with the President’s office.
Manages communication between the School and the Board, including email, mailings, and portal postings; maintains Board documents including agendas, minutes, the board handbook and by-laws; takes minutes at all Board meetings and posts materials on the Board portal.
Coordinates with the senior leadership team to support special events hosted by the President.
Coordinates the President’s communication and interaction with various school organizations including, but not limited to the Alumni Association, The Mothers’ Club and Fathers Club.
In collaboration with the CAO, coordinates the President’s interactions with donors and alumni.
May be called upon to collaborate with or cover for administrative assistants in other school offices as needs arise.
Performs other duties as assigned by the President.
The Executive Assistant to the President is a full-time, 12-month, exempt position and is expected to work on campus Monday through Friday with occasional availability for school-related events on some evenings, weekends and/or for extended hours.

Compensation & Benefits

Mount Saint Joseph High School offers a competitive compensation package commensurate with experience and qualifications, along with a comprehensive benefits program that includes: